How Guests Find Their Wedding Table With a QR Code

The QR is not the seating plan. It is the public door to it. Couples still assign tables in private. The code is only what guests need on the day: a phone-sized answer to “where do I sit?”

A useful lookup does four things:

• Works on any phone, without an app
• Finds the guest by name, not by table number they do not know yet
• Shows the table and the exact seat, not only a room zone
• Shows where that table sits in the floor plan, so people can walk there

It does not replace place cards on the table. Those still tell a guest which chair is theirs once they have arrived. The QR gets them to the right table without a bottleneck at the door.

Paper charts fail in predictable ways. The type is too small. The last cancellation is not on the print. Two cousins share a first name. Guests with the same surname hunt the whole board. Nobody wants to be the person blocking the entrance.

A PDF emailed the night before fails for a different reason: half the room never opens it, and the half that does is looking at yesterday’s file.

In The Wedy the public page is titled Find your seat. Guests type at least two letters of their name. Matching guests appear. They pick themselves. The page then shows their name, table, seat, who they are seated with, and a highlighted place on the floor plan.

They can switch between Your seat — a diagram of their table with their chair marked — and Floor plan, which shows the table in the room, around the dance floor, the entrance and the other tables. If the wedding is bilingual, they can change language on the same page.

You cannot print a useful code from an empty board. Guest QR unlocks once guests have assigned seats. Until then the workspace says Seat guests to unlock the QR — which is the right order. Collect RSVPs, seat people, then publish the lookup.

The seating board in The Wedy is the source. Tables, locked seats, open chairs and guest names live there. The lookup is a published snapshot of that board, with one important difference: after you publish, the QR stays up to date automatically when the seating plan changes. You do not print a new code for a swapped cousin.

The couple-facing name in the workspace is Guest QR. The public page is Guest lookup. The sequence is short once tables exist.

One handsome board at the entrance is enough if the doorway is wide. For a 150-guest room, put the same QR in two or three places so a queue never forms around a single sign.

Places that work:

• A welcome sign that already carries your names and date — the QR sits at the bottom, labelled Scan to find your table
• A small card on the escort table, next to water or the first drink
• A second copy near the bar or the courtyard, for guests who skipped the door
• A tiny version on each table only if you want late arrivals to check without walking back

Print dark on light. Do not varnish the code into a mirror. Do not shrink it onto a place card — that is the wrong job. Guests should be able to scan without leaning into floral foam.

The QR gets people to the table. Place cards still earn their keep once they sit down: the name at the setting, the courtesy for older guests who will not search a phone, the last confirmation that this chair is theirs.

If you are already in The Wedy, generate place cards from the same guest list after the seating plan is stable. Do not typeset a second set of names in Canva. The lookup, the cards and the catering list should spell Sofía the same way.

QR to find your table is included with the seating plan and floor plan in the Wedding Planning Suite and Wedding Atelier. On the Wedding Invitation plan you can add Seating plan as an add-on — that add-on is what unlocks the table plan and the guest QR, not a separate product.

Wedding Invitation on its own is the website, digital invitation and RSVP. It does not include seating. If you already collected replies there, upgrading or adding seating keeps the same guest list. You do not start again.

Seat people from the real RSVP list. Publish Guest lookup. Print one QR at a scannable size. Put it where guests actually arrive. Keep place cards for the table. Change the plan later without reprinting the code.