How to Use an AI Wedding Seating Planner

AI seating is a first draft with reasons, not a finished room. It is for the hour when you would otherwise copy names between a spreadsheet and a diagram. It is not a substitute for knowing that Elena needs the entrance, or that one table should stay quieter than the rest.

Use it when you want help with:

• Turning a confirmed RSVP list into tables instead of starting from a blank board
• Keeping groups together without seating the whole friendship circle on one overflowing table
• Respecting accessibility, VIPs and “these two should not sit together” without holding it all in your head
• Seeing why a table was proposed, then changing it

Do not use it as a black box. If you cannot explain a table to your mother, the draft is not done. The Wedy shows an explanation and warnings with the proposal for that reason.

The planner is only as good as who is actually coming. In The Wedy the guest list is the same one that collected RSVPs: attendance, meal choices, plus-ones and dietary notes stay attached to each person. The seating plan begins from that, not from a CSV you exported last Tuesday.

If replies are still arriving, generate anyway for a first look, then regenerate after you lock the people who must not move. A draft built on pending guests will look decisive and be wrong.

Before you open the assistant:

• Mark who is attending
• Link couples and plus-ones so they are not split by accident
• Add groups you already know — family, university, work — even roughly
• Note accessibility and care needs on the guest, not in a side chat

The seating assistant asks a simple question: What should we know? You write the way you would text your sister. The Wedy turns that into seating signals — clear, reviewable statements — instead of hiding the logic inside the model.

Notes that work:

• Keep the university friends together
• Seat Elena close to the entrance for step-free access
• Give the two sides of the family a little space
• The couple’s table stays small
• Do not sit Mark next to the speeches if he is hard of hearing — put him nearer the front

Vague wishes (“make it nice”) do nothing. Specific people, groups and constraints do. The assistant is private. Nothing it finds is saved until you review it. You can edit a signal in place before it is used to generate.

When the signals are approved, generate a full seating proposal. The Wedy uses the guest list and the context you signed off. It names tables from those signals where it can — Family, University, Friends — and leaves the board editable.

On the seating board you should be able to:

• See open seats at a glance
• Drag a guest to another table
• Lock a seat so regeneration will not move them
• Read why a table was put together, and any warnings

Lock early. If Sofía must stay at table 01, lock her before you ask for another proposal. Unlocked assignments can be replaced. Locked guests stay seated. That is the difference between “help me again” and “undo the one decision that mattered”.

A list of tables is not a room. Move from the seating board to the floor plan and place what you just decided: round, long or curved tables, the head table, the dance floor, the entrance. Live capacity stays visible — seats versus seated — so you can see a hole without counting by hand.

This is where “Elena close to the entrance” becomes spatial, not just a tag on a card. If the assistant seated her correctly and the table is still at the back of the hall, move the table. The guest stays connected to the seat.

When tables exist in the room, publish Guest lookup and print the QR. Guests scan it, search their name, and see their table and seat. The same information you just edited is what they get — not a second chart.

You can still move people after that. The published QR stays up to date. Place cards should wait until you are close to the final plan, because those do not update themselves.

AI seating is included in the Wedding Planning Suite. Wedding Atelier includes the Suite. On the Wedding Invitation plan, add the Seating plan add-on if you want the table tools — including generating a plan from your guest list and signals — without changing the whole package.

Wedding Invitation on its own is the website, invitation and RSVP. That is the right place to start. Seat people when the replies are real enough to be worth arranging.

Keep the RSVP list clean. Write the human constraints in plain language. Review every signal. Generate a draft. Lock the seats that must not move. Place tables in the room. Print the QR last.